The evaluation criteria and evaluation methodology should have been defined in the “Develop documents” phase and should have been published to tenderers in the call for tenders (ITT) or in the notification of the Official Journal of the European Union. The evaluation phase of the call for tenders may be accompanied by presentations/on-site visits. This is a good practice and a useful internal tool for developing an evaluation plan at the same time as the tender dossier. The timing and responsibilities of the evaluation team members during the evaluation process, the evaluation criteria and the evaluation methodology to be applied should be described in detail. Depending on the clear definition of the requirements, assessment criteria are developed for conformity/non-conformity assessment or weighted scoring (see assessment methods below). When using the weighted scoring method, the technical evaluation criteria refer to the proposed approach and methodology to achieve the expected results or solve the problem identified according to the definition of the requirement (TOR or SOW). Conducting a technical/quality assessment (including sample analysis). In this evaluation method, the price is presented as one of the evaluation criteria. In general, the more complex the requirement, the larger the final product and the less comparable the proposals, the less influence the price should have on the choice and the points awarded to the financial offer would be lower. For simpler requirements, the price can play a key role in the selection process, as long as the other criteria are also met. The total number of points awarded to the technical tender is generally higher than the total number of points awarded to the financial tender. In this way, the risk of selecting a supplier in difficulty is reduced and the savings made through the selection of the more advantageous tender are not offset by the effects of a supplier in difficulty.
Thus, the financial offer is generally between 15 and 50%. Draft synthesis of evaluation reports and comparative analysis of results. A system with two financial envelopes, namely technical and financial proposals, is submitted in two separate envelopes. It is recommended that all parties to the assessment process sign a statement of confidentiality, impartiality and not conflict of interest for each assessment. The technical and high-quality evaluation is one of the most important steps of the supply day. This stage of the journey ensures that the highest score was obtained from a predetermined set of weighted technical and financial criteria specific to the invitation. They must ensure that the assessment panel justifies the assessment. This helps to create indicators of the status quo and debrief suppliers. For interviews with suppliers over the phone or in a personal capacity, having a witness from the evaluation team is a good practice. Discussions should preferably take place on the premises of the United Nations.
During the interview, suppliers are usually asked to make a presentation on their offer and, to ensure fairness, all suppliers should be asked the same questions. . . .